Looking back over the past decade, there is an undeniable inflexion point at which the nature of remote work, collaboration, and connection changed irrevocably. The COVID pandemic forced businesses to close their physical doors, resulting in a massive shift to online, remote, and virtual business models. This, in turn, led to a boom in collaboration tools like Microsoft Teams, Microsoft SharePoint, Zoom, and G-Suite applications, which quickly evolved into the ‘modern workplace’ solutions we all know (and regularly use) today.
Like many technological booms, there was a lag in widespread understanding of the tools, their capabilities, and the necessary licensing structures to maximise investment. As a result, few businesses are benefiting from the full value of their Microsoft 365 License investment.
License optimisation is key to maximising ROI, but managing Microsoft licensing can be confusing, even for experienced IT leaders. With evolving product bundles, multiple licensing tiers, and changing compliance requirements, many businesses find themselves paying for more than they use or missing out on valuable features that could improve productivity and security.
You’d be hard-pressed to find a business leader who doesn’t see the value in Modern Workplace Solutions, which combine productivity and collaboration tools like SharePoint, OneDrive, and Teams, with Microsoft’s 365 apps (Outlook, Word, PowerPoint, and Excel) and security and identity management tools like Azure Active Directory, Microsoft’s Defender products, firewalls, data security, and compliance. This connected digital environment supports productivity, collaboration, and security across the business.
Not all businesses are the same, and each has unique licensing needs. Having the right Microsoft Licenses for your business is critical in maximising your investment value and ensuring you have the tools you truly need. Many businesses end up ‘over licensing’, which can be costly. This could be:
These inefficiencies can lead to wasted spend, compliance risks, and reduced ROI from Modern Workplace solutions.
This often happens because Microsoft licensing models evolve faster than most IT teams can keep up. For example, new Microsoft 365 plans and feature bundles can change quarterly. Without continuous review, businesses may end up locked into plans that no longer fit their needs.
With almost three decades of experience as a managed solutions provider and teams dedicated to understanding the Microsoft ecosystem, Cyberlogic has a depth of understanding that most in-house IT teams simply can’t match. Beyond that, we approach Microsoft licensing as part of a broader Modern Workplace strategy, not as a standalone administrative task.
We start by understanding how your teams work. We consider the tools they use daily, what security and compliance needs apply to your business, and how you plan to scale. From there, we determine the right licensing structure for your business.
Our approach to right-sizing licensing investment is a four-step process:
At Cyberlogic, we’ve never thought of ourselves as “service providers”; we pride ourselves on being a strategic partner to our clients. Where a service provider might be happy for its clients to continue paying bloated licensing costs because it pads their pockets. At Cyberlogic, we know that if our clients can avoid wasted expenditure on low-impact items, like licensing, they can invest in strategic, transformational activities, like cloud migrations or data analytics. By right sizing your licensing and subscription costs, we not only save you money but also enable you to invest in your technology environment in the most impactful way.
When licensing is appropriately aligned to business goals, organisations can:
Cyberlogic’s difference lies in our security-first, business-aligned approach. We don’t just manage tools; we drive business outcomes. Our team includes Microsoft MVPs (Most Valued Professionals), and we have over 700 years of combined experience creating digital transformation value for our clients. By combining this deep Microsoft expertise with end-to-end IT management, we help businesses simplify complexity, eliminate waste, and turn licensing into a strategic enabler of digital transformation.
Your business is unique, and so are its licensing requirements. There is no ‘one-size-fits-all’ approach to right-sizing Microsoft licensing. Only by taking a tailored approach, customising solutions based on organisation size, structure, industry, and needs, can you truly enable digital transformation. Our end-to-end service offering ensures we aren’t only focused on generating license revenue. We see the big picture of your business’s technology environment and understand how it can – and must – be an enabler of growth and change, not a hindrance to it.
By optimising your Microsoft licensing, you enable productivity, cost savings, and compliance. As a business leader, you should be focused on running and scaling your business, not worrying about whether you have the right licenses to meet your needs. Let us take the midnight cold sweats out of your Microsoft and Modern Workplace licensing, so you can get back to focusing on your business and its people. If your business’s Microsoft licensing is keeping you up at night or you simply want to ensure you’re getting maximum value from your investment, we can help.
Visit www.cyberlogic.co.za or email [email protected] to book a consultation with our Microsoft licensing experts.
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How Cyberlogic Simplifies Microsoft Licensing for Businesses Using Microsoft Modern Workplace Solutions
